Administrative Assistant II,
Topeka, Kansas, United States
Nature Conservancy (TNC)
Closing Date: 30-April-2017
Apply
OFFICE LOCATION
Topeka, Kansas, USA KS201
WORK WITH US
The Nature Conservancy is the leading conservation organization working to make a positive impact for people and nature around the world in 69 countries, all 50 United States, major US cities and in your neighborhood. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. One of our core values is our commitment to diversity. Therefore, we are committed to a globally diverse and culturally competent workforce. Visit www.nature.org/aboutus to learn more.
The Nature Conservancy is the largest conservation organization in the state of Kansas. Since 1989, the Conservancy has protected over 100,000 acres of land across the state including tallgrass prairies, wetlands, mixed-grass prairies and short-grass prairies.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.
POSITION SUMMARY
The Administrative Assistant provides a full range of administrative and program support to The Nature Conservancy of Kansas. The Administrative Assistant will report to the Director of Operations.
ESSENTIAL FUNCTIONS
The Administrative Assistant will handle day-to-day tasks to help keep the office running smoothly, as well as manage details on some projects and events. Day-to-day tasks include handling mail and phone inquiries, drafting correspondence, making travel arrangements, purchasing supplies, processing invoices, depositing payments and other items as needed. The Administrative Assistant will also handle some logistics for events like board meetings and staff retreats.
RESPONSIBILITIES AND SCOPE
- Financial responsibility includes processing invoices, preparing accounting forms, purchasing supplies, and submitting expense reports.
- Office management includes maintaining a professional office space that’s functional for staff and presentable to guests. Specific responsibilities include tasks like coordinating maintenance of office facility and equipment and purchasing office supplies.
- Reception duties include greeting guests to our office, handling phone inquiries, and keeping the lobby presentable.
- Other duties may be assigned as needed.
- May occasionally work extra hours.
- Does not supervise any staff, but may help plan and direct the work of volunteers or interns.
MINIMUM QUALIFICATIONS
- Associate's Degree plus 1 year experience or equivalent combination.
- Experience with some or all of the following: customer service, managing calendars, making travel arrangements, scheduling meetings, handling event logistics, entering expense reports and invoices, and managing an office.
- Experience meeting deadlines for a range of projects and tasks.
- Experience working and communicating with a wide range of people.
- Experience writing, editing, and proofreading written materials.
PREFERRED QUALIFICATIONS
- Excellent problem solver who anticipates and addresses problems before they arise when possible.
- Great people skills and collaborative spirit. Customer service experience a plus.
- Experience with event planning and coordination.
- Strong organizational skills and attention to detail.
ADDITIONAL JOB INFORMATION
Position is part-time (21 hours per week).
HOW TO APPLY
To apply to position number 45332, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on April 30, 2017.
Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.
If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.
The Nature Conservancy is an Equal Opportunity Employer
Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of men and women of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of *The Nature Conservancy’s background screening process.*
Job Title: Administrative Assistant II
Location: Kansas
Job ID: 45332
Regular/Temporary: Regular
Full/Part Time: Part-Time