Team Assistant (Temporary Job Opening),
New York
OHRM - Office of Human Resources Management
Closing Date: 05-April-2017
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| Posting Title: | Team Assistant (Temporary Job Opening), G4 (Temporary Job Opening) |
| Job Code Title: | TEAM ASSISTANT |
| Department/Office: | Office of Human Resources Management |
| Duty Station: | NEW YORK |
| Posting Period: | 30 March 2017 - 05 April 2017 |
| Job Opening Number: | 17-Administration-DM OHRM-77111-J-New York (O) |
| Staffing Exercise | N/A |
Responsibilities
Within delegated authority, the Team Assistant will be responsible for the following duties:
•Provides support to designated departments and offices in their recruitment activities by reviewing and posting job openings, ensuring that translations are completed, and conducting eligibility screening of applicants.
•Assists in the filling of posts, including initiating and following-up on verification of education and previous work experience, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
•Conducts research of recruitment and appointment data using human resources information management systems in place, such as Inspira, Umoja, EZ-HR (or IMIS) and HR Insight.
•Provides research assistance and periodic and ad hoc workload statistical and supports the preparation of notes or reports.
•Assists in the preparation of presentation materials for meetings and briefings including graphs, tables, charts and PowerPoint slides.
•Provides general office support services; drafts and processes a variety of correspondence.
•Performs other duties as required.
Competencies•Provides support to designated departments and offices in their recruitment activities by reviewing and posting job openings, ensuring that translations are completed, and conducting eligibility screening of applicants.
•Assists in the filling of posts, including initiating and following-up on verification of education and previous work experience, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
•Conducts research of recruitment and appointment data using human resources information management systems in place, such as Inspira, Umoja, EZ-HR (or IMIS) and HR Insight.
•Provides research assistance and periodic and ad hoc workload statistical and supports the preparation of notes or reports.
•Assists in the preparation of presentation materials for meetings and briefings including graphs, tables, charts and PowerPoint slides.
•Provides general office support services; drafts and processes a variety of correspondence.
•Performs other duties as required.
•Professionalism: Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Technological Awareness: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks’ Shows willingness to learn new technology.
Education•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Technological Awareness: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks’ Shows willingness to learn new technology.
High school diploma or equivalent diploma.
Work Experience
A minimum of three years of experience in human resources management, administrative services or related areas is required.
High degree of experience working with administrative software applications (Word, Excel, Visio, and Power Point) is required.
Experience using project management tools or business reporting tools is required.
Experience in supporting clients is required.
LanguagesHigh degree of experience working with administrative software applications (Word, Excel, Visio, and Power Point) is required.
Experience using project management tools or business reporting tools is required.
Experience in supporting clients is required.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.