Editorial and Desktop Publishing Assistant, Arabic,
New York
(G-5)
Department of General Assembly and Conference Management
Closing date: Tuesday, 21 February 2017
Apply for this job
| Posting Title: | Editorial and Desktop Publishing Assistant, Arabic, G5 (Temporary Job Opening) |
| Job Code Title: | EDITORIAL AND DESKTOP PUBLISHING ASSISTANT, ARABIC |
| Department/Office: | DEPARTMENT OF GENERAL ASSEMBLY AND CONFERENCE MANAGEMENT |
| Duty Station: | NEW YORK |
| Posting Period: | 15 February 2017 - 21 February 2017 |
| Job Opening Number: | 17-Language-DGACM-74240-J-New York (O) |
Responsibilities
Within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:
• Produces camera-ready documents for reproduction by typing, transcribing, incorporating corrections and formatting documents, as-well as creating tables, graphics and organizational charts, in desktop publishing layout, in accordance with existing guidelines, in addition to preparing publication in relevant software as needed for reproduction in hard copy and electronic dissemination.
• Performs proofreading functions to ensure that processing changes have been accurately incorporated, in consultation with the responsible person, as necessary, by checking successive versions of edited and translated documents against previous versions, as appropriate, including by checking the final version against the submitted original manuscript, in accordance with existing guidelines.
• Ensures, in accordance with existing guidelines, that:
(a) All manuscript elements, including text, headings, items in lists, tabular and graphical elements, footnotes, attachments, front and back matter and spine, and page numbers, have been properly included and cross-linked, as appropriate;
(b) Numerical data have been correctly transcribed;
(c) Obvious errors, discrepancies or incongruities as to content, format and typography have been corrected.
• Compiles and scopes complex and large documents against the original text, according to required format.
• Participates, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product, in the relevant language, for reproduction in hard copy and electronic dissemination.
• Compiles submitted corrections and edits documents in relevant language, according to required format.
• Stores final text on the United Nations Official Document System (ODS).
• Facilitates access to parliamentary and miscellaneous documentation through PDA web-based tools.
• Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
• Performs other modified text-processing functions developed under related workflow, reviews new workflow process as needed.
• Under the guidance of the Supervisor and Assistant Supervisor, creates, updates and maintains macros, templates and models as needed.
• Trains and guides temporary and new staff, in the processing of basic and more complex documents.
• Assists and replaces the Assistant Supervisor, when needed. Takes charge of a shift as required.
• Rotates on daytime, after-hours and weekend work shifts, as needed.
• Stays available for overtime and on-call assignments, depending on the needs of service.
• Provides text processing services to other departments, when required.
• Stays available for overtime and on-call assignments, depending on the needs of service.
• Performs other related work as required.
Competencies• Produces camera-ready documents for reproduction by typing, transcribing, incorporating corrections and formatting documents, as-well as creating tables, graphics and organizational charts, in desktop publishing layout, in accordance with existing guidelines, in addition to preparing publication in relevant software as needed for reproduction in hard copy and electronic dissemination.
• Performs proofreading functions to ensure that processing changes have been accurately incorporated, in consultation with the responsible person, as necessary, by checking successive versions of edited and translated documents against previous versions, as appropriate, including by checking the final version against the submitted original manuscript, in accordance with existing guidelines.
• Ensures, in accordance with existing guidelines, that:
(a) All manuscript elements, including text, headings, items in lists, tabular and graphical elements, footnotes, attachments, front and back matter and spine, and page numbers, have been properly included and cross-linked, as appropriate;
(b) Numerical data have been correctly transcribed;
(c) Obvious errors, discrepancies or incongruities as to content, format and typography have been corrected.
• Compiles and scopes complex and large documents against the original text, according to required format.
• Participates, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product, in the relevant language, for reproduction in hard copy and electronic dissemination.
• Compiles submitted corrections and edits documents in relevant language, according to required format.
• Stores final text on the United Nations Official Document System (ODS).
• Facilitates access to parliamentary and miscellaneous documentation through PDA web-based tools.
• Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
• Performs other modified text-processing functions developed under related workflow, reviews new workflow process as needed.
• Under the guidance of the Supervisor and Assistant Supervisor, creates, updates and maintains macros, templates and models as needed.
• Trains and guides temporary and new staff, in the processing of basic and more complex documents.
• Assists and replaces the Assistant Supervisor, when needed. Takes charge of a shift as required.
• Rotates on daytime, after-hours and weekend work shifts, as needed.
• Stays available for overtime and on-call assignments, depending on the needs of service.
• Provides text processing services to other departments, when required.
• Stays available for overtime and on-call assignments, depending on the needs of service.
• Performs other related work as required.
Professionalism: Knowledge of editorial practices and desktop publishing, including typographic standards. Proficiency in the language of the unit, in the United Nations terminology or that of a similar international organization. Knowledge of United Nations structure and rules of procedure of various organs and documents production system, including its workflow processes and tools or that of a similar international organization. . Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
EducationTeamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent is required. Additional formal training in desktop publishing or a related field is highly desirable.
Work Experience
A minimum five years of experience in desktop publishing or a related field, including copy editing, formatting, proofreading and creating typographical layouts is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in Arabic which must be the candidate’s main language is required. Knowledge of English is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.