Travel Associate I
Expense Reporting
Washington
FHI 360
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CONTRIBUTION
- Process all domestic expense reports, enter expenses into TESS, scans receipts/back up documents and save in the prepaid folders
- Process travel advances in TESS for domestic and international travel.
- Track EAs created for pre-paid expenses only/cancelled trips and process J/E's in TESS to reconcile.
- Liaise with various vendors and process all vendor bills for payment
- Scan all prepaid travel documents and save on travel SharePoint site.
- Reconcile the pre-paid accounts to the corporate General Ledger.
- Assist in reviewing the Aging report.
- Works closely with FHI 360 staff to re-classify mis-posted travel expenses and prepares payment reallocation forms if needed.
- Research discrepancies from the advance accounts.
- Assist with the reconciliation of American Express statement and compiling HRG reports
- Assist with the reconciliation of small and large scale multinational conference expenses.
- Assist with other duties as needed
EXPERTISE AND COMPLEXITY
- Knowledge of accounting, bookkeeping and/or finance.
- Manage a large volume of work with minimum supervision.
- Has knowledge of Federal Government and USAID travel regulations.
- Maintain accurate and complete records.
- Written and verbal communication skills.
- Relevant computer software skills, particularly Microsoft Office and Deltek
- Use judgment to execute duties and responsibilities.
- Initiate majority of tasks, specify and plan activities for task accomplishment and notify supervisor of variances.