Senior Finance Assistant
New York
(G-7)
Department of Peacekeeping Operations
Closing date: Friday, 24 February 2017
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| Posting Title: | Senior Finance Assistant, G7 (Temporary Job Opening) |
| Job Code Title: | Senior Finance Assistant |
| Department/Office: | DEPARTMENT OF PEACEKEEPING OPERATIONS |
| Duty Station: | NEW YORK |
| Posting Period: | 17 February 2017 - 24 February 2017 |
| Job Opening Number: | 17-Finance-DPKO-74955-J-New York (X) |
Responsibilities
Within delegated authority, the Senior Finance & Budget Assistant will be responsible for the following duties:
Budget and Finance
¿Assists in the finalization of project proposals, in terms of staff and non-staff requirements;
¿Process budget release upon receipt of deposit and redeployment of funds, as required;
¿Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures;
¿Prepares periodic status of contributions for the attention of the implementing offices;
¿Prepares interim and final financial statements for each trust fund contribution for approval by Accounts Division, in compliance with the reporting requirements stipulated in contribution agreements;
Trust Fund Administration
¿Provides full range of assistance in trust fund management and implementation at all phases of the cycle, seeking guidance only in exceptional circumstances, for all trust fund projects in the Department of Peacekeeping Operations, Department of Field Support, Peacebuilding Support Office, Office of the SRSG for Children and Armed Conflict and the Office of the SRSG on Sexual Violence in Conflict;
¿Contributes in the analysis, summary and presentation of information/data on wide range of trust fund projects, highlighting noteworthy issues/trends for consideration by appropriate parties (implementing parties, donors, and substantive offices);
¿Works closely with donor counterparts and/or funding agencies in the finalization of contribution agreements;
¿Monitors submission of substantive and financial reporting;
¿Coordinates with the Contribution Service in connection with the receipt of donor contributions;
¿Provides assistance to Programme Managers in the formulation of donor project proposals;
¿Establishes grant master data for grants and projects for each trust fund contribution.
General
¿Keeps updated files relating to each trust fund contribution;
¿Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters;
¿Provides guidance, training and supervision to junior general service staff in the area of responsibility;
¿Provides assistance to the Administrative Officers on financial, budgetary and trust fund administration matters.
CompetenciesBudget and Finance
¿Assists in the finalization of project proposals, in terms of staff and non-staff requirements;
¿Process budget release upon receipt of deposit and redeployment of funds, as required;
¿Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures;
¿Prepares periodic status of contributions for the attention of the implementing offices;
¿Prepares interim and final financial statements for each trust fund contribution for approval by Accounts Division, in compliance with the reporting requirements stipulated in contribution agreements;
Trust Fund Administration
¿Provides full range of assistance in trust fund management and implementation at all phases of the cycle, seeking guidance only in exceptional circumstances, for all trust fund projects in the Department of Peacekeeping Operations, Department of Field Support, Peacebuilding Support Office, Office of the SRSG for Children and Armed Conflict and the Office of the SRSG on Sexual Violence in Conflict;
¿Contributes in the analysis, summary and presentation of information/data on wide range of trust fund projects, highlighting noteworthy issues/trends for consideration by appropriate parties (implementing parties, donors, and substantive offices);
¿Works closely with donor counterparts and/or funding agencies in the finalization of contribution agreements;
¿Monitors submission of substantive and financial reporting;
¿Coordinates with the Contribution Service in connection with the receipt of donor contributions;
¿Provides assistance to Programme Managers in the formulation of donor project proposals;
¿Establishes grant master data for grants and projects for each trust fund contribution.
General
¿Keeps updated files relating to each trust fund contribution;
¿Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters;
¿Provides guidance, training and supervision to junior general service staff in the area of responsibility;
¿Provides assistance to the Administrative Officers on financial, budgetary and trust fund administration matters.
PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Knowledge of , and ability to administer and manage extra-budgetary resources. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
EducationPLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent.
Work Experience
Ten years of experience in finance, budget, accounting, administrative services or related area. Experience in the administration and management of extra-budgetary resources is required. Experience in formulating budget proposals for trust fund projects is required. Experience in Umoja Grant and Project management modules is highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.