Human Resources Assistant,
New York
(G-5)
Department of Field Support
Closing date: Saturday, 18 March 2017
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| Posting Title: | Human Resources Assistant, G5 |
| Job Code Title: | HUMAN RESOURCES ASSISTANT |
| Department/Office: | DEPARTMENT OF FIELD SUPPORT |
| Duty Station: | NEW YORK |
| Posting Period: | 17 February 2017 - 18 March 2017 |
| Job Opening Number: | 17-Human Resources-DFS-74179-R-New York |
Responsibilities
Within delegated authority the Human Resources Assistant performs the following functions:
• Provide general administrative support.
• Responsible for managing the Chief's calendar.
• Process applications for vacancies, including preparing and maintaining case files for candidates and entering data on candidates into the Human Resources (HR) database.
• Assist in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
• Assist the mission in the on-boarding of senior staff, and ensure timely processing of contracts, salaries and allowances.
• Review and monitor home leave, family visit travel, travel allowance, lump sum and dependency allowance approved by missions under their delegated authority.
• Support on monitoring performance management and assist in reviewing and processing requests for classification.
• Assist in the missions planning process by reviewing the staffing requirements and validate functional titles.
• Follow up with missions on acceptance of offers, agreements for release and reporting dates.
• Draft various documents such as memorandum, code cables, briefing notes and talking points.
• Perform other duties as assigned.
Competencies• Provide general administrative support.
• Responsible for managing the Chief's calendar.
• Process applications for vacancies, including preparing and maintaining case files for candidates and entering data on candidates into the Human Resources (HR) database.
• Assist in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
• Assist the mission in the on-boarding of senior staff, and ensure timely processing of contracts, salaries and allowances.
• Review and monitor home leave, family visit travel, travel allowance, lump sum and dependency allowance approved by missions under their delegated authority.
• Support on monitoring performance management and assist in reviewing and processing requests for classification.
• Assist in the missions planning process by reviewing the staffing requirements and validate functional titles.
• Follow up with missions on acceptance of offers, agreements for release and reporting dates.
• Draft various documents such as memorandum, code cables, briefing notes and talking points.
• Perform other duties as assigned.
Professionalism: Knowledge of human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
EducationPlanning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent is required.
Work Experience
A minimum of five years of experience in human resources management, administrative services or related area is required. Experience with human resources ERP systems based on SAP, Oracle/PeopleSoft or other similar ERP platforms is desirable. Experience working in a Front Office is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of other UN official languages is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.